CASE STUDY: SPORTS TECHNOLOGY PLATFORM

ONCOURT
MATCH: ZERO
ADMIN.
AUTOMATION.

How a real-time tennis club platform with automated notifications eliminated manual admin and transformed the experience for players and clubs.

SECTOR
SPORT / TECHNOLOGY
TYPE
WEB PLATFORM + AUTOMATION
STATUS
LIVE
01 / OVERVIEW

THE CHALLENGE

Tennis clubs and leagues were running on clipboards, WhatsApp group messages, and manual spreadsheets. Organisers spent hours each week collating results, updating standings, and notifying players. Errors were common. Players had no visibility of unless they were courtside.

The brief was simple: eliminate the admin, give everyone live data, and make it work on any device without requiring an app download.

02 / THE PAIN POINTS

WHAT WAS BROKEN

  • 01
    MANUAL SCORE ENTRY
    Results collected by phone/message, entered manually into spreadsheets. 2–3 hours per match day.
  • 02
    NO LIVE VISIBILITY
    Players had no access to sessions, leagues and courts were often empty. No rankings, no history, no stats.
  • 03
    NOTIFICATION CHAOS
    Match alerts, rescheduling, and result confirmations done manually via group chats. Missed messages, confusion, disputes.
  • 04
    NO PLAYER PROFILES
    No historical data, no win/loss record, no player-vs-player stats. Nothing to engage players between matches.
03 / THE SOLUTION

WHAT WE BUILT.

01

LIVE SYSTEM

Real-time club management via mobile browser — no app install required. Live updates for all club sessions, leagues and events.

02

AUTOMATED MESSAGING

Automated messages sent to players to book onto club nights, leagues and events. Zero manual effort by organisers.

03

PLAYER PROFILES & STATS

Every player gets a profile with match history, win/loss record, head-to-head stats, and ranking progression. Drives engagement and gives players a reason to keep coming back to the platform.

leaderboard

LIVE LEAGUE TABLES

Automatically updated standings after every match. Multiple divisions, tie-break rules, promotion and relegation — all handled by the system.

manage_accounts

ADMIN DASHBOARD

Organisers get a full management interface: schedule matches, manage players, review disputes, send broadcast messages, and export reports — from any device.

devices

WORKS EVERYWHERE

Progressive Web App — works on any phone, tablet, or desktop. Installable to home screen. Fast, lightweight, offline-capable for courtside use with poor signal.

04 / TECHNICAL

HOW IT'S BUILT.

PHP
BACKEND LOGIC
JS
REAL-TIME UI
WA API
WHATSAPP AUTOMATION
MYSQL
DATA LAYER
RESULTS
05 / IMPACT

THE NUMBERS.

~0
MANUAL
ENTRY HOURS
DOWN FROM 5-8 HRS WEEK
100%
AUTOMATED
NOTIFICATIONS
EVERY PLAYER
LIVE
CLUB SESSIONS
ANYWHERE
NO APP DOWNLOAD NEEDED
↑
PLAYER
ENGAGEMENT
PROFILES, HISTORY, STATS
06 / THE WIDER PICTURE

WHAT COULD THIS
DO FOR YOUR BUSINESS?

ANY APPOINTMENT-BASED BUSINESS

Clinics, salons, fitness studios, consultants. Automated booking confirmation, reminders, and follow-up via WhatsApp or SMS — eliminating no-shows and reducing admin by 80%+.

EVENT & LEAGUE MANAGEMENT

Sports clubs, corporate events, tournaments, competitions. Real-time results, automated comms, participant dashboards — turning weeks of manual work into a few clicks.

CUSTOMER-FACING STATUS UPDATES

Delivery tracking, order status, job updates. Keep customers informed automatically at every stage — reducing inbound enquiries by giving people the data they're looking for proactively.

BUILD

WANT SOMETHING
LIKE THIS?

Tell me what you're trying to automate or build. I'll come back with honest thoughts and a no-obligation plan.

GET IN TOUCH →